Job Description

Job Summary

The Chief Administrative Office (CAO) of the Department of Preventive and Restorative Dental Sciences (PRDS) serves in an advisory capacity to the Chairs leadership team, the faculty, and members of the department. Duration through April 30, 2026. Would include optional medical benefits, holiday pay and sick leave accrual.

Key Responsibilities

• Oversees all facets of the administrative operations and assures compliance with University and other applicable policies and regulations.
• Establishes and implements effective and efficient management systems to ensure that University and Department goals are met.
• Serves as a liaison between members of the Department, other departments, University offices and services, as well as individuals and organizations outside UCSF.
• Establishes and maintains timely and appropriate reporting mechanisms for the Chair and the Department at large, regarding fiscal, personnel and other critical management areas.
• Serves on department and university advisory committees.

Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources.

• Manage all aspects of risk management, including evaluation, implementation and strengthening of internal controls and audit systems for financial management. Regular examination of policies and procedures to improve and refine effectiveness.
• Oversee administration and the tracking procedures for residency program finances. Provides and oversees administrative and financial support for educational programs, including conferences and retreats.
• Oversee recharge operations. Significant complexity of recharge needs has increased the need for focused analysis of the recharge operations in the past year to include external user contracts that are both national and international in scope added a new level of monitoring for recharge operations and processes for revenue recognition.
• Assess staffing needs, estimate supply and equipment acquisition and maintenance costs, and survey users.
• Provide a financial analysis of endowments funds supporting PRDS.

Required Qualifications

• Bachelor's degree in Business Administration or related field and at least seven years of progressively responsible academic, financial management, and human resources management experience or equivalent combination of education and experience and five years experience hiring and managing high-performing employees.
• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
• Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
• Broad knowledge of common organization-specific and other computer application programs.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Proven leadership ability and significant supervisory experience in managing a sizeable group of researchers, technical staff, administrative personnel, etc.
• Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities.
• Ability to use tact and diplomacy in planning, problem solving and decision making.
• The ability to communicate effectively with a wide variety of personalities and constituent groups.

Preferred Qualifications

• Knowledge of UC policies, procedures and education systems.
• Graduate degree in business or public administration, finance, organizational development, educational administration, or related field.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Job Tags

Similar Jobs