Job Description

Job Description

Job Description

Bookkeeper / Accounting Manager - Hybrid

Start date: Asap

Salary: $65,000 Per Annum

One River School of Art + Design is looking for a self-starting bookkeeper/accounting manager to work 2 days per week in person and 3 days per week remotely. This is a Hybrid role. In person on Tuesdays and one other weekday in Englewood, NJ.

Qualifications:

• 5+ years small business accounting experience preferably dealing with multiple small corporate entities concurrently.

• Quickbooks Online expert with experience running multistate payroll in ADP Workforce Now.

• Ability to handle other administrative tasks such as facilities management and expense and budget management.

• Collaborative personality able to build relationships with the leadership team and our school staff.

• An interest in visual arts would be a huge plus.

Job Duties:

Payroll

• Enter New Hire pay and tax information into ADP

• Input hourly wage information into ADP 2 X per month for select locations

• Calculate pay and issue payments to employees via ADP

• Work collaboratively with the ops team to troubleshoot issues and streamline payroll processes

• Journalize payroll in QuickBooks

Day to Day accounting for 14 legal entities:

• A/P function (receive invoices, record in QB, pay via check, CC or online bill pay)

• Review and record transactions automatically downloaded from the bank in QB

• Work with GM’s to properly categorize expenses incurred at the schools

• Monthly bank reconciliations

• Maintain a coherent system of accounts, with a supporting filing system

• Monitor cash levels and run reports for management on revenue and expenses

Facilities Management for School Units:

• Gather and organize facility requests from our ticketing system from local employees and manager

• Project manage the facility maintenance needs for local units including HVAC, Pest Control, Cleaning and Waste management

• Find and schedule local vendors to receive quotes and resolve issues

Other administrative duties:

• Maintain files in Dropbox

• Handle inquiries from federal, state & local taxing authorities

• Remit sales and use tax

• Collect information as needed for the annual audit and communicate information

• Manage office supplies, travel arrangements, catering needs, and other office needs for the corporate team

• Prepare weekly, monthly and quarterly operational reports

Benefits:

• Paid vacation days (10 days per annum rising to 15 days after 5 years)

• Hybrid work schedule - 2 days in person in Englewood, NJ and 3 days remote

• Company contributes 60% of Health Coverage (you pick from a menu of options)

• Take classes free at One River School

• 401K after one year of employment

One River is an Equal Opportunity Employer institution and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, pregnancy or marital status in employment or the provision of services and is an equal access/equal opportunity employer.

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