We are seeking a highly organized and personable Office Administrator Assistant/Concierge to join ou Job at Centre Club, San Antonio, TX

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  • Centre Club
  • San Antonio, TX

Job Description

Job Description

Job Description

Key Responsibilities:

  1. Administrative Support:

    • Answer phone calls, respond to emails, and handle general inquiries in a professional and friendly manner.
    • Assist with maintaining office supplies inventory and order new supplies when necessary.
    • Prepare and organize documents, reports, and presentations.
    • Assist with office-related tasks, including filing, data entry, and record keeping.
  2. Concierge Services:

    • Greet members, visitors, and guests, ensuring a positive and professional first impression.
    • Assist with requests such as coordinating meeting rooms or special accommodations.
    • Handle incoming mail and deliveries, ensuring timely distribution.
  3. Facility Management:

    • Oversee the cleanliness and organization of common areas, ensuring they are always neat and welcoming.
    • Liaise with building management for maintenance requests and other facility-related issues.
    • Assist in organizing company events, meetings, or conferences.
  4. Customer Service:

    • Address member and guest concerns, providing solutions or escalating issues as necessary.
    • Offer personalized assistance to members to ensure a comfortable and enjoyable environment.
  5. Miscellaneous:

    • Perform other duties as needed to support the office and its operations.

Qualifications:

  • Proven experience as an Office Administrator, Concierge, or in a similar customer service role.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint) and other office management tools.
  • High school diploma or equivalent required; additional certification in office administration or hospitality is a plus.
  • Professional, friendly, and approachable demeanor.
  • Ability to handle sensitive information with discretion and confidentiality.

Preferred Skills:

  • Experience in office management, hospitality, or customer service roles.
  • Knowledge of office management systems and procedures.
  • Ability to work independently and as part of a team.

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