Job Description

Job Summary:
As a member of the project management team in the Facilities Planning, Design and Construction Department (PDC), the Project Manager reports to a Director, Project Management. The Project Manager’s primary responsibility is for the management of capital improvement projects and deferred maintenance projects within the Caltech complex. The role involves working on complex projects for various Divisions and Departments that require thorough knowledge of project management, best practices from project inception through project close-out.

Position Description:
Duties include, but are not limited to:

1. Conducting comprehensive research on project needs.
2. Integrating project functions within the framework of ongoing activities within the Institute.
3. Advising customers on complex project plans.
4. Overseeing design and construction of multiple projects.
5. Preparing budgets, schedules, scopes of work and status reports.
6. Assisting in developing and negotiating construction contracts.
7. Managing the bidding process, contract award, documentation, invoices, change orders, commissioning, and close-out of the projects.
8. Maintaining close working relationships with management, stakeholders across the Institute, Institute clients and external design and construction professionals.

Additional duties include:

1. Collaborating with Divisions and Departments in developing project scope, prioritizing items, and identifying value engineering opportunities.
2. Building and presenting budgets, ensuring projects are delivered within budget constraints.
3. Developing complete project schedules and ensuring that projects are delivered on time.
4. Acting as a connector and facilitator between various departments.
5. Supporting Team Lead on larger construction projects.
6. Assisting in the design of mechanical systems.
7. Ensuring design conforms with all applicable codes and Caltech standards.
8. Overseeing documentation preparation for bidding.
9. Managing the QA/QC process with contractors, engineers, and architects.
10. Project managing projects in multiple delivery methods.
11. Establishing and managing construction progress through meetings and observations.
12. Reviewing and approving design and construction adherence to standards.
13. Providing design and construction administration support.
14. Preparing progress and financial reports for ongoing projects.
15. Advising customers on complex project plans.
16. Maintaining complete and accurate files suitable for audit purposes.
17. Performing other related duties as assigned.

Minimum Required Experience:
• Minimum 6-8 years’ work experience in project management or construction management of renovation projects.
• Experience with MEPs.
• Complete OSHA 10-hour Construction Training within six months of employment.
• Strong oral and written communication skills are required.
• Proficient in MS Outlook, Word, Excel, Project, Adobe PDF, Zoom, and project management software.
• Must be able to travel to buildings on campus for observation and planning.

Additional Preferred Experience:
• Institutional and Higher Education project experience.
• Educational and research laboratory project experience.
• Project Management Professional certification or Certified Construction Manager.
• Recent construction or construction management experience.
• LEED AP or LEED GA certification or ability to obtain one within 12 months of employment.
• Large and small project experience.
• Owner’s representative experience.
• State of California licensed professional.
• Project management systems expertise.
• AutoCAD, Adobe suite, Bluebeam experience.

Required Degree:
BA/BS degree, preferably in engineering, construction management, or other related discipline.

Salary dependent on education and experience. Salary range: $90K-$180K

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