Job Description

Job Description

Job Description

Position is open until filled.

We are currently seeking:

An Office Assistant to join our team and provide essential support to our Human Resources department. In this role, you will handle various administrative tasks related to personnel management. Hours are Monday through Friday, 8:00 am to 5:00 pm

Your responsibilities will include:

1. Providing skilled office support to assigned management personnel.
2. Coordinating administrative operations for area of assignment.
3. Preparing and processing various types of correspondence, reports, and other documentation.
4. Maintaining departmental records and files.
5. Conducting a variety of general accounting tasks.
6. Answering, screening, and directing incoming calls; documents and distributes phone messages.
7. Responding to inquiries regarding departmental operations, policies, programs, events, and/or services.
8. Performing data entry; updating and maintaining departmental records, files, filing systems, and databases.
9. Processing accounts payable and/or receivable; submitting payroll, purchase orders, and requisitions.
10. Distributing office correspondence by mail, fax, email, or other means as may be needed.
11. Hours: Monday through Friday, 8:00 am to 5:00 pm.
12. Regular and timely attendance is required.

The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Requirements and Skills:

• Answers, screens, and directs incoming calls; documents and distributes phone messages.
• Responds to inquiries regarding departmental operations, policies, programs, events, and/or services.
• Performs data entry.
• Updates and maintains departmental records, files, filing systems, and databases.
• Processes accounts payable and/or receivable; submits payroll, purchase orders, and requisitions.
• Distributes office correspondence by mail, fax, email, or other means as may be needed.
• Coordinating clerical operations and activities for area of assignment.
• Preparing and processing various types of correspondence and other documentation.
• Updating and maintaining departmental records, filing systems, and databases.
• Establishing and maintaining cooperative working relationships with staff, City departments, outside agencies, contractors, vendors, and the general public.

MINIMUM QUALIFICATIONS :

Education and Experience:

• High School Diploma or equivalent; and two years' experience providing administrative support to personnel; or an equivalent combination of education and experience.
• Selected applicants are required to pass a 3 minute typing test of 35 wpm or more, with 90% accuracy. Not all applicants will be selected to test. The most qualified applicants will be contacted by email to advance to the next stage.

Required Licenses or Certifications:

• Must possess a valid driver license with a good driving record.
• Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.

Physical Demands/Work Environment:

• Work is performed in a standard office environment.
• Subject to sitting for extended periods of time, standing, walking, bending, reaching, and lifting of objects up to 15 pounds.
• Exposure to potentially hostile members of the public is involved.

If you're passionate about Planning and Development Services and want to contribute to creating a positive workplace, we encourage you to apply. This position offers valuable experience in a fast-paced environment.

Job postings may be withdrawn at any time at direction of the City Manager.

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