Job Description

Position: Office Services Assistant

Location: San Francisco, CA

Compensation: $60,000 - $70,000 with additional OT and Bonus

Summary:

Under the general direction of the Office Manager, the employee shall be responsible for providing office maintenance tasks for attorneys and administrative staff. This role is in the office five days a week.

The Role

• Provides clerical support including but not limited to photocopying services, sending and distributing faxes, sorting and distributing incoming mail, delivering outgoing mail as necessary to post office and to express courier service locations, providing local messenger services as needed, operating binding machine, operating postage machine including ordering postage and keeping log of postage usage, daily pick up and shredding of documents.
• Scanning and digitizing hardcopy documents using the firm's systems.
• Receiving and processing electronic documents
• Travels to local outside vendors (i.e. FedEx, UPS, Staples, etc.) when necessary to obtain materials and supplies or complete projects appropriately.
• Orders and receives office and kitchen supplies with approval from the Office Manager. Maintains all supplies in an orderly fashion and inventories stock periodically to maintain adequate level of supplies. Verifies packing slips for receipt and delivery forwarding receipts to the Office Manager.
• Maintains supplies in all offices and satellite copy areas.
• Coordinates and assists reception to arrange for the set-up of meeting room furniture/room configuration prior to in-office meetings.
• Acts as key operator for general maintenance of copy room equipment including copier, fax, postage, binding and shredding machines. Places service calls when necessary and orders supplies for equipment when approved by Facilities Supervisor.
• Coordinate with office management on firm entertainment (may take place after hours) and provide support in office rearrangements, set up and clean up.
• Maintain server and satellite coffee area including stocking of supplies, organizing inventory, etc.
• Assists with office moves and transfers.
• Picks up files and returns to appropriate storage location within SF office and when necessary as advised by the Records department, packs and sends files to other offices.
• Replaces printer toner cartridges when needed.
• Maintain patio area, including daily opening/closing umbrellas, uncovering and uncovering patio furniture and coordinating with Office Manager on repairs.
• Maintains premises making minor repairs when necessary, e.g., cabinet jams, desk or chair repairs, etc,

Job Tags

Similar Jobs