Job Description

National Events Coordinator

Join the Gary Sinise Foundation Team

At the Gary Sinise Foundation, we support and honor our nation’s defenders. We seek individuals who recognize that freedom and security come at a cost and who are committed to serving those who answer the call to duty. We want team members whose principles and values resonate with our culture of service, commitment, and appreciation.

About the Gary Sinise Foundation

Established in 2011 by actor and humanitarian Gary Sinise, the Gary Sinise Foundation honors and supports our active-duty military, veterans, first responders, and their families. Through programs designed to inspire and uplift our nation’s heroes, we aim to make a meaningful difference in the lives of those who serve and sacrifice for our freedom.

Position Summary

The Gary Sinise Foundation is seeking a highly organized and proactive National Events Coordinator to join our team. This role is essential to supporting the planning and execution of 14–20 multi-day events annually, ensuring that each event meets its goals and delivers an impactful experience. The ideal candidate will manage logistics, vendor relations, and on-site operations, working closely with internal teams to deliver successful events. Extensive travel is required, with an average of two trips per month.

ESSENTIAL RESPONSIBILITIES: To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation.

Event Coordination:

• Manage logistics for 14–20 multi-day events annually.
• Oversee event setup, execution, and takedown on-site, ensuring a smooth process.
• Coordinate event schedules, activities, and special experiences.
• Source and manage vendors, ensuring adherence to budget and timelines.
• Handle travel arrangements for event staff and participants.
• Assist with pre-event planning, including timelines and logistics.

Administrative Support:

• Work with internal teams to ensure alignment of event objectives.
• Maintain detailed event documentation, including itineraries and checklists.
• Track budgets and financials for each event.
• Manage administrative tasks such as venue selection and contract reviews.

Communication & Coordination:

• Utilize strong verbal and written communication skills to engage effectively with participants, donors, vendors, volunteers, and internal teams.
• Adapt communication style to interact with diverse audiences, including Foundation recipients, donors, and corporate stakeholders.
• Draft clear and concise event schedules, reports, promotional materials, and other communications.
• Foster a collaborative approach by working closely with performers, vendors, clients, and team members

General Support:

• Contribute to improving event processes and protocols.
• Perform other duties to support event success and organizational goals.
• Assist with other Foundation initiatives as needed.

KNOWLEDGE AND SKILLS: The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Proficient in Microsoft Office and Google Workspace (Docs, Sheets).
• Familiar with project management tools (e.g., Asana, Canva) are preferred but not required.
• Strong organizational, time management, and communication skills.
• Passion for supporting military and first responder communities.
• Ability to travel extensively for events.
• Experience with military or first responder communities is a plus.

Education, Experience, Certification Requirements:

• Bachelor's degree in Event Management or related field, or 1-3 years of equivalent experience in event planning or other related field may be considered in place of a degree.
• Valid driver’s license and reliable transportation required.

Work Environment:

• Availability to work evenings and weekends, as required.
• Full-time, on-site position, travel is required for this role, up to 50%.

There are two openings for this position. One is available for immediate start, while the second is set to begin in early April.

The Gary Sinise Foundation is an equal opportunity employer.

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