Job Description

Job Description

Job Description

Are you highly organized, professional, and tech-savvy? We’re seeking a dependable Office Receptionist / Office Manager to manage daily operations, coordinate client communications, and support the business owner with administrative tasks in a tax business. The ideal candidate is detail-oriented, proactive, and confident using digital tools to keep the office running efficiently.

Key Responsibilities:

Client & Front Desk Communication

• Greet and assist clients and visitors in a courteous, professional manner
• Manage phone calls, emails, voicemails, and appointment inquiries
• Maintain a clean and welcoming reception area/work space
• Respond promptly to client requests and ensure messages are routed appropriately 

Owner & Administrative Support

• Coordinate the owner’s calendar, schedule meetings, and set internal reminders
• Prepare documents, reports, or basic business materials as requested
• Act as a liaison between the owner and staff/clients
• Provide support for administrative tasks and small projects as needed

Office Management

• Monitor and order office supplies to maintain inventory
• Organize and update filing systems (both physical and digital)
• Track and log appointments, cancellations, and follow-up needs
• Generate weekly summaries of office activity and communications

Qualifications:

• Prior experience in office administration or receptionist roles (required)
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Proficient with email, calendar systems, and basic office software
• Able to multitask in a fast-paced environment with minimal supervision

Schedule varies as such:

• Monday, Wednesday, and Friday (8am-8pm)
• Tuesday and Thursday (8am-6pm)
• Saturday (8am-5pm) and Sunday (8am-3pm)
• Off season 10am-4pm

We are company that specializes in taxes, accounting services, and insurance planning.

Company Description

We are company that specializes in taxes, accounting services, and insurance planning.

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