Job Description

JRN: 1906

We are seeking an experienced and proactive Executive Assistant to support the CEO and Head of Operations of a rapidly growing stealth technology/software startup in San Francisco, CA. This role requires a highly organized and personable professional with a proven track record of supporting C-suite executives, preferably a CEO or co-founder. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional communication skills, and build strong relationships with internal teams and external partners.

Responsibilities:

• Manage complex calendars for the CEO, including scheduling meetings, appointments, and coordinating travel plans.
• Prepare and organize meeting agendas, materials, and presentations to ensure smooth and productive discussions.
• Handle sensitive and confidential information with the utmost professionalism.
• Act as the primary point of contact for internal and external communications on behalf of the executives.
• Prioritize and manage incoming communications to ensure timely responses and efficient workflow.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation, while addressing any issues proactively.
• Collaborate with other Executive Assistants and Office Managers to provide seamless executive support.
• Partner with team members to support company operations and facilitate project execution.
• Organize and assist with company events, offsites, and team-building activities to promote a collaborative work environment.

Requirements:

• A minimum of 5 years of experience as an Executive Assistant, ideally supporting C-suite executives such as a CEO or co-founder.
• Demonstrated ability to manage complex schedules, coordinate travel, and handle high-level communications.
• Strong organizational skills with exceptional attention to detail and the ability to multitask effectively.
• Excellent interpersonal and communication skills, with a natural ability to build rapport across all levels.
• Comfortable working in a fast-paced, dynamic environment and managing competing priorities.
• Proficiency with tools like Google Workspace, Slack, and expense reporting software.
• A proactive, adaptable, and resourceful mindset with a positive attitude.
• Proven ability to handle confidential information with discretion and integrity.
• Collaborative team player with the capability to work independently when required.
• Experience in project management and planning corporate events or gatherings is a plus.

Schedule:

Full-time, Monday through Friday, standard business hours.

Compensation:

$130,000 - $155,000 base salary, with flexibility for the right candidate. Full benefits package, equity, and additional perks are included.

Location:

San Francisco, CA – fully in-office.

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