Job Description

Join to apply for the Executive Assistant role at Egon Zehnder The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and by taking an ownership role in administrative tasks. The role requires planning, execution and finalization of projects according to strict deadlines, acquiring resources and coordinating the efforts of team members and clients to deliver projects on plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans regularly. The successful candidate will be highly flexible, a strong multitasker, and capable of juggling multiple projects and changing priorities. The Executive Assistant should take ownership and involvement in the process to stage-manage all elements of a successful mandate, and ensure discreet handling of all interactions with clients, candidates, etc. The Opportunity The Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and by taking an ownership role in administrative tasks. The role requires planning, execution and finalization of projects according to strict deadlines, including acquiring resources and coordinating the efforts of team members and clients to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis. What You’ll Do Administrative Arrange all scheduling, including candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc. Manage complex calendars and prioritize meetings/calls as needed. Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings. Process expense reimbursements for consultants and candidates. Compose, prepare, and edit confidential correspondence. Perform additional administrative support activities, including fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested. Ensure that our global database is up-to-date and accurate; including client/internal documents, client/candidate information, notes, emails, and appointments. Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provide ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, as determined by the Regional Administration Manager. Search Coordination Serve as client and candidate liaison assisting the consultant in maintenance of daily search activities. Act as the single point of contact for all key logistics matters. Communicate directly, and on behalf of the consultant, with client, candidate, and internal mandates. Provide a bridge for smooth communication between the consultant and external/internal team members. Take a proactive approach to assist with various client needs during a consultant’s absence. Work closely and effectively with the consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served. Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on time-sensitive projects to successful completion. Assist accounting with billing, client invoicing, and receivables. Build positive relationships and interface regularly with high-level executive candidates involved in highly confidential projects. Business Development In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy. Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and hold responsibility for the finalization of materials for pitches and events. What We’re Looking For A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm. Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role. Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems. Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet. Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike. Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player with a track record of maximizing the team as well as individual performance. What It’s Like to Work Here We operate as one unified team with expertise across industries, functions and geographies, and maintain a high-performing, collaborative, and respectful culture. We are values-led and follow five Firm Values: One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference. Hybrid work model: 50% in office / 50% remote (Tuesdays/Wednesdays/Thursdays) 401k – company match and additional discretionary employer contribution Employee Assistance program (EAP) Paid parental leave Paid holidays including a week off between Christmas and New Year’s Our Offices Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees. Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, Seattle, and Washington D.C. *At Egon Zehnder, employee safety, well-being, and engagement is a top priority...The policy is subject to change by Egon Zehnder at any time. The compensation range for this role is $85,000-$95,000. Salary information is provided for general guidance and may be subject to change at the company’s discretion. Job details may be subject to change. IsExpired: false #J-18808-Ljbffr Egon Zehnder

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