Job Description

Administrative & Operations Support

The Georgia Foundation for Public Education (GFPE) serves as the philanthropic arm of the Georgia Department of Education. Our mission is rooted in the belief that all children deserve access to a high-quality educationregardless of geography, background, or circumstance. We work to spark innovation, support educators, and open doors of opportunity for Georgia's students.

At GFPE, we lead with hopehope for a better future for all Georgia youthand we operate with a strong culture of integrity, responsiveness, and high-level customer service. We are a small, collaborative, and mission-driven team committed to equity and excellence in public education.

Position Summary

The Finance and Administrative Coordinator provide essential financial and administrative support to GFPE's operations. This full-time position plays a critical role in ensuring accuracy, transparency, and efficiency in financial processes while supporting the broader team with grant and program operations. This is an ideal role for someone looking to start or grow a career in nonprofit or public-sector finance and administration.

Key Responsibilities

Financial and System Support

• Enter and reconcile financial data in the Georgia Department of Revenue Tax Center
• Maintain and update donation records in the PEACH Education Tax Credit Partners Portal
• Submit and track payments, invoices, and reimbursements using TeamWorks, Concur, PeopleSoft, and Workday
• Assist with monthly reconciliation, budget tracking, and preparation of financial reports
• Communicate with the State Accounting Office to ensure timely submission of required documentation related to setting up and maintaining vendors

Administrative Coordination

• Maintain organized records and documentation in alignment with state and foundation policies
• Support scheduling, file management, and data entry for internal and external projects
• Provide administrative assistance to the Director of Grant Strategies and Executive Director as needed, including support for meetings, events, and special initiatives
• Coordinate with vendors, partners, and donors as part of day-to-day operations

Organizational Collaboration

• Assist with the preparation of materials for board meetings and grant evaluations
• Participate in team meetings and provide logistical or operational support on collaborative projects
• Contribute ideas for improving workflows and building capacity in a small, high-impact team

Preferred Experience

• Familiarity with Georgia state systems such as PeopleSoft, TeamWorks, Workday, and Concur
• Prior internship, volunteer, or work experience in a nonprofit, educational, or government setting
• Knowledge of state-level financial procedures and reporting (preferred but not required)

Consideration/interviews will begin as soon as a list of applicants is established. Applications/resumes will be evaluated and only those meeting the qualifications may be forwarded to the hiring manager to be considered. Candidates chosen for interviews will be contacted directly. No notification will be sent to applicants except those who are selected for interviews.

It is the policy of the Georgia Department of Education not to discriminate on the basis of race, color, sex, national origin, disability, or age in its employment practices. The Georgia Department of Education (GaDOE) and each associated State School is a registered participant in the federal work authorization program commonly known as E-Verify. The GaDOE utilizes the program to verify employment eligibility of individuals hired on or after July 1, 2007.

Associate degree in business or related field from an accredited college or university and two (2) years of experience related to area of assignment; or one (1) year of experience required at the lower level Busi Support Analyst 1 (GSP130). Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

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