Job Description

Office Manager Opportunity In Latham, New York

We are looking for a detail-oriented Office Manager to join our team in Latham, New York. Seeking a highly organized and detail-oriented Office Manager to support our small but busy office. This role is central to our daily operations and focuses heavily on accounting tasks through QuickBooks Desktop, along with general administrative support. The ideal candidate is meticulous, flexible, and eager to learnsomeone who thrives in a close-knit environment and can work both independently and collaboratively.

Responsibilities:

• Perform daily accounting tasks using QuickBooks Desktop, including invoicing, billing, printing checks, and certified payroll
• Prepare journal entries and manage bank reconciliations
• Assist with AIA construction billing and applications (strongly preferred)
• Support payroll and other financial recordkeeping as needed
• Provide phone coverage, take accurate and detailed messages, and communicate effectively with clients
• Support three operational staff members with administrative needs
• Assist with general office duties to ensure smooth daily operations

Requirements:

• Strong attention to detail and accuracymeticulous work style is essential
• QuickBooks Desktop experience required (accounting-focused role)
• Construction industry, union environment, or AIA billing experience a plus
• Ability to work in a fast-paced, small office environment
• Strong communication and customer service skills
• Flexible, dependable, and willing to learn new processes
• Able to work independently while being a supportive team player

You'll be joining a tight-knit team where trust, communication, and reliability matter. Since this is a small office, finding the right personality and environment fit is just as important as technical skill.

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